It might be that you have recently become overburdened with too much work or you are looking for extemporary outcomes for your project. The best solution for you, in either case, is outsourcing.
Outsourcing is a great way to get important projects done without interfering with the focus of your company. At times, it also saves time and money for your company in many ways. Nevertheless, for outsourcing to work, it has to be done right. Here we explore how to make outsourcing work for you.
Before You Outsource
Define the project’s goal– You must have a valid idea for a project. It could be a website development project to create brand awareness or as part of a marketing campaign to sell a product or service. For every project, there always is a purpose and mission. Write down the goals clearly so that whoever takes up the project understands what your expectation of the project is.
Budget– It goes without saying, outsourcing a project will cost money. You must, therefore, decide how much is going into the project. One of the rewards of outsourcing is that you will get lots of offers from different contractors. Having a budget in hand helps you find someone who will complete the project at a price that’ll have both parties happy.
Having a budget comes a long way to guarantee high-quality work. First of all, lame agencies often take advantages of employers without a concrete budget and end up delivering poor work. On the other hand, the agencies may keep suggesting that you pay for unimportant things that you do not need if they discover that you do not have a budget. The bottom line is that budgeting will save you money.
Create a timeline– Always set a deadline for the completion of your project. You then can work out a reasonable plan of action with your contractors based on the timeframe you create. Of note is that almost all outsourcing agencies are very keen on delivering work on time. You will hardly fall behind schedule when working with such a contractor.
Get samples if you can– The more specific you are with your contractor, the better the outcome of your project. Therefore, try as much as possible to present samples of what you look forward to after the completion of the project. For instance, if you are outsourcing a web design project, provide samples from other sites with the elements or functions that you desire. This helps the agency in focusing their efforts to deliver a project to your heart’s contentment.
Devise proper communication plans– A project will go well when there’s healthy communication between you and the contractor. Clearly explain to the agency you hire how often you’d want an update on the project. Decide whether you want the update in writing, on phone, skype or live demos of the work. Doing so allows the contractor to reserve the required communication resources in good time.
Should You Hire a Company or An Individual?
You could go with either. However, the key determinants when making this decision is your budget and availability. Working with a company is advantageous in many ways. For starters, an agency is more likely to offer a wider skill set than a single individual would. Other advantages of working with a company are that you can leave the project entirely to the agency. In this case, the agency provides a project manager who oversees the project based on your expectations and instructions that you give. As you would expect, this will inevitably cost more money than when you hire an individual.
It is true that individuals are a less expensive hire when compared to companies. A contractor will nonetheless offer you cutting edge technology and fresh innovativeness that will spell success for your project. You, however, must be more in control of the project. It would be ill-advised to leave a crucial project entirely to a single contractor. In this case, you might be called upon to be the project manager, product manager as well as a quality assurance specialist so that the project is successful.
Whether you choose to hire a company or individual is also at times a matter of personal preference. Nevertheless, before you hire, do extensive research and evaluations. Be sure to scrutinize a contractor’s track record and overall experience in the job. For each project come up with concise budget forecasts and project expectations.
When You Finally Outsource
Always have an in-house employee in charge of the project– Most of the time business managers look at the final product. While the final product may look great on face value, it may be flawed on the inside. Having a more experienced employee from your team supervise the project ensures that you get a perfect final result.
This also is a terrific measure against getting ripped off. Your employee understands how the process works. He or she can safeguard you against paying for stuff that your project does not need. They also can provide an almost accurate estimate of what the total cost of the project should be.
Whoever’s in charge of the project will oversee every moving part of the project and keep you in the loop. It also helps you solve any issues that may arise faster and more effectively.
Always Have A contract– As is with many other aspects of business, formal contracts tremendously lower the risk of messy battles and disagreements. It also acts as an insurance against financial extortion. Formal contracts additionally motivate hired contractors to do their best on the projects they are hired for.
Outsourcing has untold benefits for a company. By outsourcing one can boost business productivity considerably. One must, however, hire refined contractors for every product and make a point of following up regularly to ensure that everything goes as planned.
Remember that the key to getting excellence results from outsourced project lies in maintaining good communication with the contractor. One must also get an efficient in-house project manager to oversee the outsourced project.